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Mailing and page numbering

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gcr18 -  
 md -
Hello,
I am working with Word on Windows 10.
When I do a mail merge for a 2-page letter, I end up with a document where the numbering is based on the total number of letters. Therefore, for 20 letters, the numbering for the last one is 2/40... Despite trying with inserting fields, I cannot change the numbering which I would like to be 2/2 for all letters...
Thank you in advance for your help, have a good day

Configuration: Windows / Chrome 89.0.4389.114

5 answers

  1.
    m@rina Posted messages 27617 Registration date   Status Moderator Last intervention   11 563
     
    Hello,

    Apparently, you don't know Word at all... Sorry, but since you mentioned fields, I thought you knew.

    Page numbers are fields.
    To have the number over the total count, it's the PAGE field over the NUMPAGES field.

    For you, it's the PAGE field over the SECTIONPAGES field because a mail merge consists of sections.

    So, in your main mail merge document, instead of pagination, you insert the field {PAGE}, the word "out of" or a /, then a field {SECTIONPAGES}.

    You should have this:

    {PAGE}/{SECTIONPAGES}

    Be careful, to get the { }, you need to use Ctrl+F9.
    As I explain here:
    https://www.faqword.com/index.php/word/137-mise-en-page/1192-comment-appliquer-pour-chaque-section-une-pagination-independante-commencant-par-1-de-type-page-nb-total-pages-de-la-section

    m@rina

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    1. md
       
      Hello,
      Can't we hardcode the total number of pages in our document template (it won't be a variable during the merge/mail merge)?
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  2. m@rina Posted messages 27617 Registration date   Status Moderator Last intervention   11 563
     
    Good evening,

    Your pagination is done with the page number out of the total number of pages in the document. However, you need to display the number of pages in the sections.

    So, instead of the NUMPAGES field, you should use SECTIONPAGES.

    m@rina

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  3. Gcr18
     
    Thank you, but when can I do it and where? At the bottom of the page? I'm a bit confused...
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  4. m@rina Posted messages 27617 Registration date   Status Moderator Last intervention   11 563
     
    Good evening,

    It must be done before merging, that is to say in the main merge document.

    I remind you that Alt+F9 allows you to toggle between field display and result.

    m@rina

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  6. Gcr18
     
    So I prepare my document by inserting a footer and page number 1/2 and then I insert a field in place of the 2 on which page? Page 1 or page 2?
    Thank you very much in any case.. it's very kind of you to help me. Have a good day.
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