Create an automatic reply with Outlook Solved/Closed

Question

Hello,
During the holidays, I would like people to be informed that I will not be reading emails and that they should call someone else by phone. I plan to leave the PC on with Outlook configured to check for emails every half hour.
Can anyone tell me if I can simply set up Outlook (2000) to automatically send a generic message back to the sender of each incoming email with my explanations? Thank you in advance..
_ç_§:
(.)#(.)

aquario · Accepted Answer

Do you want to automatically send your correspondents a message confirming that you have received their email or that you are on vacation? Create a template response - an acknowledgment for example - and configure Outlook Express to use it automatically.

First, you need to create the template response. Edit a new message, type your text, then save it in the required format by pulling down the File menu and selecting Save as.... This can be in Mail format (*.eml), text, news, or HTML. Prefer the text format.

Next, you need to define a "rule" for mail to specify to the software the criteria for sending the automatic response. Pull down the Tools menu and select Message Rules then Mail...

If this is the first mail rule you create, Outlook Express will directly offer to define it. Otherwise, create a rule by clicking on New.

• Frame 1 allows you to specify the selection criteria for the message. These can include words found in the subject of the message or email addresses present in the headers of the mail. If you want the action to apply to all messages you receive, check the last option For all messages.
• In Frame 2, check the action Reply using template message.
• In Frame 3, select your response by clicking on the message link. The software will then allow you to browse your hard drive to indicate the location of the template response you prepared.
• Finally, give a clear name to the rule created in Frame 4 and confirm.

The software will then display the list of defined rules, including the one you just created. The rules that are checked are active. To deactivate them, simply uncheck them. You can also modify a rule by selecting it from the list and clicking on edit. Click OK to exit the window.

NB: The automatic reply option can have unfortunate consequences for discussion lists. Think about all those who post in a list and receive 30 emails in return like "I have received your message" or "I am on vacation, I will read your message upon my return"!

AQUARIO

aquario · Answer

or simpler

Automatic email response

If it is important for you that your correspondents are aware of your absence and you wish to do so without relying on automatic messaging services, here’s what to do:

In Outlook, click on New Message. In the subject line,
write for example: "out until Monday the 26th"
and draft an acknowledgment as follows:

To: (empty)
Cc: (empty)
Subject: out until Monday the 25th

In the body of the message:
Please note that I will be out until Monday, November 25th.

Then save your message titled automatic response on the desktop
in the My Documents folder. It will be easy for you to modify it later if needed.
To do this, click on File / Save As / My Documents, and name it "absence".
Once this step is completed, return to Outlook. You have 2 options here, depending on the version of the software.

The first:
In the "New Mail Rule" window of the Tools menu,
in table 1 (Select conditions for your rule), check the line "For all messages".
In table 2 (Select actions for your rule), check the line "Reply using message".
In table 3 (Description of the rule), click on the line "Reply using message" and indicate
where the response message you just saved in My Documents is located.
In table 4 (Rule Name), give a name to this new mail rule (for example: Mail Rule #1).

Back in the New Mail Rule window, you will see that a response will be sent for all received emails using the message located at C:\My Documents\absente.eml

The second:

In Outlook, click on the Tools menu, choose Inbox Manager.
In the window that opens, click on Add. A Properties window will open.
Check the lines: All messages and Account. In the bottom table, check Reply with and click Browse. You just need to indicate the path C:\My Documents\, click on absente and confirm by clicking Open again, then OK.

Upon your return, you will only need to review the incoming messages and respond to those you wish.

AQUARIO

M&M · Answer

Aquario, thank you for your answers and even more for the time you spent writing them, I hope it will be useful to others as well. I will do my tests...  _ç_§:  (.)#(.)

M&M · Answer

I found a webpage from Microsoft that explains how to do it, but it's in English:
"Automatically reply to incoming messages with a POP3 or IMAP e-mail account" on
http://office.microsoft.com/en-us/assistance/HA011223851033.aspx
_ç_§:
(.)#(.)

aquario · Answer

MM
It was nothing, but you can be sure that I didn’t have fun typing all of this; 3/4 of the article comes from information gathered on the internet, I just had fun making it into a coherent text.
BAT
--
AQUARIO
There is no point in leaving on time, you have to run in time.

tugudul · Answer

Hello, I am looking for a way to configure Outlook Express to send ebooks chosen by the client based on payment or order confirmation.

valé · Answer

Hello  During my absence, I would like an automatic reply to be sent when messages are received to inform about my absence. I am using Outlook 2003  Thank you in advance for your help.

petitange · Answer

Hello
I'm desperately trying to compress the outlook.pst file from my explorer, but it keeps responding "file not found or read access denied" even though I've done it this way before...
Could someone shed some light on this for me!!!
Thank you

OC · Answer

Thank you for your message; it will be processed as quickly as possible, however, please keep in mind my frequent absences from my computer!
Thank you for your understanding, and upon my return, your email will be read with the utmost attention!
Best regards.
Ol C

Cynara · Answer

thank you aquario  useful for me too  good luck!

Create an automatic reply with Outlook

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