Formatting a gray area in brackets
Anonymous user
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m@rina Posted messages 27198 Registration date Status Modérateur Last intervention -
m@rina Posted messages 27198 Registration date Status Modérateur Last intervention -
Hello,
In the attached file, I have sentences that appear on a gray background between brackets.
When printed, they are highlighted in yellow.
If I select the line and request no highlighting with the paintbrush, it still prints in yellow.
I found the solution: I need to select the text and press Ctrl+Space.
However, I would like to understand the reason behind this.
Is it a mail merge setting, or a developmental formatting?
Thank you for your help
https://www.cjoint.com/c/JHmmZ3ZD3EF
Configuration: Windows / Chrome 84.0.4147.125
In the attached file, I have sentences that appear on a gray background between brackets.
When printed, they are highlighted in yellow.
If I select the line and request no highlighting with the paintbrush, it still prints in yellow.
I found the solution: I need to select the text and press Ctrl+Space.
However, I would like to understand the reason behind this.
Is it a mail merge setting, or a developmental formatting?
Thank you for your help
https://www.cjoint.com/c/JHmmZ3ZD3EF
Configuration: Windows / Chrome 84.0.4147.125
3 réponses
Hello,
You need to completely remove this protection.
To do this: Review tab => Protect Group => Restrict Editing
In the restriction pane, uncheck 2. "Allow only this type of editing..."
and say Yes.
You save it and it's good. And then, you'll see the parts with the yellow background appear.
If there are a lot and you want to delete them all, it's better to use a macro.
Because, as I said, Ctrl+Space removes manual formatting. And so, you'll remove the yellow background, but you'll also remove bold, italic, etc.
m@rina
--
From now on, if a user says "it's not working" without any further info..., I'm out!
You need to completely remove this protection.
To do this: Review tab => Protect Group => Restrict Editing
In the restriction pane, uncheck 2. "Allow only this type of editing..."
and say Yes.
You save it and it's good. And then, you'll see the parts with the yellow background appear.
If there are a lot and you want to delete them all, it's better to use a macro.
Because, as I said, Ctrl+Space removes manual formatting. And so, you'll remove the yellow background, but you'll also remove bold, italic, etc.
m@rina
--
From now on, if a user says "it's not working" without any further info..., I'm out!
Hello,
Indeed, it seems a bit curious.
However, if we look closely at the document:
- it is a document that has been protected against modifications and for which certain parts have been allowed. These are the parts that are framed in brackets and shaded.
- Regarding the yellow: Select a part of this text and press the Shift+F1 keys to open the Reveal Formatting pane.
In this pane, you can clearly see the paragraph with a yellow background, and it is also clearly written: Shading Pattern: Transparent (Yellow) (for the Font).
The keyboard shortcut Ctrl+space removes all manual modifications of the style from the font's perspective. So, when you press these keys, you remove the yellow because the paragraph is in Normal style and the font of Normal style does not have a yellow background.
The question is why we don't see this yellow on the screen. We don't see it because this yellow background has been applied to the characters, and the permission to modify has only been applied to the characters as well. The paragraph return was not included in either the modification permission or the formatting. And Word cannot display both gray and yellow at the same time.
If the yellow had been applied to the entire paragraph, you would see it because the background shading of the paragraph is also visible between the lines and at the ends of the lines unlike the background shading applied to a piece of text.
If that were the case, Ctrl+space would not work because it would not be character formatting but paragraph formatting. You would need to press Ctrl+q instead.
There you go, I hope you understood this mystery! ;)
m@rina
--
From now on, if a user tells me "it's not working" without more info..., I'll give up!
Indeed, it seems a bit curious.
However, if we look closely at the document:
- it is a document that has been protected against modifications and for which certain parts have been allowed. These are the parts that are framed in brackets and shaded.
- Regarding the yellow: Select a part of this text and press the Shift+F1 keys to open the Reveal Formatting pane.
In this pane, you can clearly see the paragraph with a yellow background, and it is also clearly written: Shading Pattern: Transparent (Yellow) (for the Font).
The keyboard shortcut Ctrl+space removes all manual modifications of the style from the font's perspective. So, when you press these keys, you remove the yellow because the paragraph is in Normal style and the font of Normal style does not have a yellow background.
The question is why we don't see this yellow on the screen. We don't see it because this yellow background has been applied to the characters, and the permission to modify has only been applied to the characters as well. The paragraph return was not included in either the modification permission or the formatting. And Word cannot display both gray and yellow at the same time.
If the yellow had been applied to the entire paragraph, you would see it because the background shading of the paragraph is also visible between the lines and at the ends of the lines unlike the background shading applied to a piece of text.
If that were the case, Ctrl+space would not work because it would not be character formatting but paragraph formatting. You would need to press Ctrl+q instead.
There you go, I hope you understood this mystery! ;)
m@rina
--
From now on, if a user tells me "it's not working" without more info..., I'll give up!