Display and hide page numbers
Peter
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VictimeDeLinformatique Posted messages 218 Status Member -
VictimeDeLinformatique Posted messages 218 Status Member -
Hello,
I am preparing a book. It is composed of several parts. Each part is introduced by a page that only contains the title. As is customary, this page does not display a number (neither does its verso, by the way).
However, in the table of contents, the corresponding entry must indeed include the number of this page. Logically speaking, the pagination therefore continues, in an invisible way if you will. The interruption only concerns the display, not the sequence of the numbers themselves. How can I make the table of contents understand that it needs to take this logical numbering into account?
The problem arises because the very first pages of the book are numbered using Roman numerals. The table of contents does include a number for pages that do not display one. But it does not account for the Roman pages. Thus, in the table of contents, page 1 Arabic becomes 9, because the preceding section ends on page VIII Roman.
Does Word 2007 allow solving this problem, or should one settle for covering the numbers intended not to be displayed on the page with a small white rectangle without a border? Or should I work with another software, like InDesign? Or even make two files, one with Roman numerals and the other with Arabic numbers, then combine them after making them into PDFs?
Thank you in advance for any advice you might give.
Configuration: Windows 7 / Mozilla 11.0
I am preparing a book. It is composed of several parts. Each part is introduced by a page that only contains the title. As is customary, this page does not display a number (neither does its verso, by the way).
However, in the table of contents, the corresponding entry must indeed include the number of this page. Logically speaking, the pagination therefore continues, in an invisible way if you will. The interruption only concerns the display, not the sequence of the numbers themselves. How can I make the table of contents understand that it needs to take this logical numbering into account?
The problem arises because the very first pages of the book are numbered using Roman numerals. The table of contents does include a number for pages that do not display one. But it does not account for the Roman pages. Thus, in the table of contents, page 1 Arabic becomes 9, because the preceding section ends on page VIII Roman.
Does Word 2007 allow solving this problem, or should one settle for covering the numbers intended not to be displayed on the page with a small white rectangle without a border? Or should I work with another software, like InDesign? Or even make two files, one with Roman numerals and the other with Arabic numbers, then combine them after making them into PDFs?
Thank you in advance for any advice you might give.
Configuration: Windows 7 / Mozilla 11.0
5 answers
Hello,
Your explanation is a bit confusing, but I'll try to respond.
In the footer of section 2, that is after the section paginated in Roman numerals, you need to:
1) deactivate the "Link to Previous" option, then in the numbering format, choose "start from 1" and "Arabic numerals".
2) check the "Different First Page" option
This way, this section will indeed restart at 1, but there will be nothing on the first page and the second page will be correctly numbered 2. The same goes for the table of contents.
m@rina
--
We are not fortune tellers: don't forget to indicate the version of the software used and how you proceeded.
Your explanation is a bit confusing, but I'll try to respond.
In the footer of section 2, that is after the section paginated in Roman numerals, you need to:
1) deactivate the "Link to Previous" option, then in the numbering format, choose "start from 1" and "Arabic numerals".
2) check the "Different First Page" option
This way, this section will indeed restart at 1, but there will be nothing on the first page and the second page will be correctly numbered 2. The same goes for the table of contents.
m@rina
--
We are not fortune tellers: don't forget to indicate the version of the software used and how you proceeded.
Hello M@rina,
Thank you for these indications, but I'm not there yet. Unfortunately, it's less straightforward than it seems.
In fact, I sometimes need several consecutive pages without displaying the number (but which count for the following ones). The "first different page" is therefore not always sufficient.
On the other hand, since I had started an index, the pagination is no longer stable. Indeed, as soon as I display hidden signs to manage the limits of the sections, the index codes (XE) also appear. Since they take up space, they make the text shift several pages. The page I want to work on (for example, to delete or make the number invisible) no longer bears its true number, and I no longer know where I am.
Do I have any choice but to delete the already inserted indexes? If I can't find a way to do it all at once, I'll ask the question separately on the forum.
I hope to see you soon for the continuation...
Thank you for these indications, but I'm not there yet. Unfortunately, it's less straightforward than it seems.
In fact, I sometimes need several consecutive pages without displaying the number (but which count for the following ones). The "first different page" is therefore not always sufficient.
On the other hand, since I had started an index, the pagination is no longer stable. Indeed, as soon as I display hidden signs to manage the limits of the sections, the index codes (XE) also appear. Since they take up space, they make the text shift several pages. The page I want to work on (for example, to delete or make the number invisible) no longer bears its true number, and I no longer know where I am.
Do I have any choice but to delete the already inserted indexes? If I can't find a way to do it all at once, I'll ask the question separately on the forum.
I hope to see you soon for the continuation...
Here, I managed to remove all the index entries (replace ^d XE with nothing throughout the document at once). Now the page numbers remain stable, so we know where we are working, at least at the beginning.
Unfortunately, the problems are piling up. Indeed: One chapter ends on page 35. Page 36 (on the left) must therefore remain blank. The next chapter is supposed to start on page 37. I want to create a separate section on page 36 that should not display a number. I put a section break on page 35 and one on page 36. Word inserts three blank pages instead of one!
I start over. I only make one "next page" section break that I place at the end of page 35. I do not insert a blank page. It works: There is still a blank page 36 that does not display its number. Page 37 displays the number. But I must admit I do not understand the logic, as I did nothing special; I am especially not aware of having inserted a blank page.
I do exactly the same thing a little further, at page 39, with the new chapter starting on page 41. Result: Page 41 displays the number 37. A quick look at the other chapters shows that they all start with page 37, even the first chapter... Where is the logic in this system?
Unfortunately, the problems are piling up. Indeed: One chapter ends on page 35. Page 36 (on the left) must therefore remain blank. The next chapter is supposed to start on page 37. I want to create a separate section on page 36 that should not display a number. I put a section break on page 35 and one on page 36. Word inserts three blank pages instead of one!
I start over. I only make one "next page" section break that I place at the end of page 35. I do not insert a blank page. It works: There is still a blank page 36 that does not display its number. Page 37 displays the number. But I must admit I do not understand the logic, as I did nothing special; I am especially not aware of having inserted a blank page.
I do exactly the same thing a little further, at page 39, with the new chapter starting on page 41. Result: Page 41 displays the number 37. A quick look at the other chapters shows that they all start with page 37, even the first chapter... Where is the logic in this system?
Hello,
First of all, let me pause here: if you included all these index entries, it’s because you needed them, right? So why delete them?? I don’t understand. For your information, the fields of the index entries do indeed clutter the layout. But we can choose to display them or not, in order to restore the correct layout. And we can separate the display of non-printable characters. Thus, we can display all except the hidden characters, for example.
Next, regarding section breaks, there’s an option I haven’t mentioned, not knowing the ins and outs, which allows you to start automatically on an odd page. So, when you reach the end of a chapter and the next one needs to start on an odd page, you don’t have to wonder what page you're on, especially since it could change due to additions or deletions of text. It’s simply about adding an Odd Page Break. If the last page of the chapter was an odd page, it will generate a blank even page that you will only see in preview before printing but which will count in the total.
So it’s up to you to see what you’ve done. You can of course display non-printable characters, and the type of section break is clearly written and can be modified.
m@rina
We are not clairvoyants: don’t forget to indicate the version of the software used, and how you proceeded.
First of all, let me pause here: if you included all these index entries, it’s because you needed them, right? So why delete them?? I don’t understand. For your information, the fields of the index entries do indeed clutter the layout. But we can choose to display them or not, in order to restore the correct layout. And we can separate the display of non-printable characters. Thus, we can display all except the hidden characters, for example.
Next, regarding section breaks, there’s an option I haven’t mentioned, not knowing the ins and outs, which allows you to start automatically on an odd page. So, when you reach the end of a chapter and the next one needs to start on an odd page, you don’t have to wonder what page you're on, especially since it could change due to additions or deletions of text. It’s simply about adding an Odd Page Break. If the last page of the chapter was an odd page, it will generate a blank even page that you will only see in preview before printing but which will count in the total.
So it’s up to you to see what you’ve done. You can of course display non-printable characters, and the type of section break is clearly written and can be modified.
m@rina
We are not clairvoyants: don’t forget to indicate the version of the software used, and how you proceeded.
Thank you, m@rina, for these indications. Unfortunately, I am not there yet. Indeed, I was almost at the end of the problems. But when I had to make a small change in one of the last sections, Word completely started to go haywire (and I was about to go with it): First, loss of pagination in a previous section. Then, with every correction I make, another issue arises. The image in "page" differs completely from that in "print preview," and due to the disappearance of page numbers, I no longer know where I am. It's impossible to continue working like this.
I fear I have no choice but to search for software more suited for publishing academic works that would allow me to focus on my work rather than the puzzles and unpredictabilities of Microsoft.
If anyone has an idea, I would be happy to hear it. By the way: Can you create an entire book with Publisher?
In the meantime, I am considering abandoning the work with sections (except at the very beginning due to the use of Roman page numbers) and covering with a patch the numbers that should not be visible. I will obviously give up headers (or use borderless text boxes; the computer is powerful enough and should be able to handle that).
Thank you again for the help you tried to offer me.
I fear I have no choice but to search for software more suited for publishing academic works that would allow me to focus on my work rather than the puzzles and unpredictabilities of Microsoft.
If anyone has an idea, I would be happy to hear it. By the way: Can you create an entire book with Publisher?
In the meantime, I am considering abandoning the work with sections (except at the very beginning due to the use of Roman page numbers) and covering with a patch the numbers that should not be visible. I will obviously give up headers (or use borderless text boxes; the computer is powerful enough and should be able to handle that).
Thank you again for the help you tried to offer me.
Thank you for this advice. Small note: Having registered in the meantime, I changed my name, but it’s still me who asked the question.
The layout of a book is indeed a fairly complex matter. I forgot to mention that I am working with Word 2007.
That said, when I opened the file this morning, I found that Word had inserted page numbers on its own where there shouldn’t be any, and where there weren’t any last night when I saved and closed it; moreover, these numbers are completely random. As a result, my first concern is now to erase everything so that I can start from scratch. Not easy either! Instead of making progress, even a little, I'm going backward.
I will come back when I have resolved this issue. However, I can already point out that it is not enough to make the first page of the section different, as the one that follows (the second) must also not display a number. Yet, Word has not provided the "different second page" function.
Word does not add a number by itself; it is probably simply due to an update of the fields.
To keep it simple:
A section break is necessary when changing the layout and pagination is part of the layout elements.
From there, we have, in each section, two options for headers and footers:
- the first one allows you to link or not to the previous one
- the second allows you to continue the previous numbering or restart it at a number of your choice.
There is also another option that allows you to have the first page (of each section) different.
Details here:
https://faqword.com/index.php/word/tutos/tutos-2007-2016/619-comment-obtenir-des-mises-en-page-differentes-dans-un-meme-document
m@rina