Double printing of a single page in a mail merge
eZula
Posted messages
3509
Status
Contributor
-
m@rina Posted messages 27633 Registration date Status Moderator Last intervention -
m@rina Posted messages 27633 Registration date Status Moderator Last intervention -
Hello,
In Word 2010, I currently have a document made up of 2 sections.
The first is a contract template with variable data linked to an Excel table, the second is a notification template, also linked to the same table.
I have to print the contract twice on special paper (tray 2 of the printer) and once the notification on a different type of paper (tray 3 of the printer).
In Word, file, print, layout, paper, I have checked the following settings:
1st page: tray 2
Other pages: tray 3
And it works well at the time of mail merge.
The problem then is knowing how to do the same thing but by printing the first page twice.
The idea that came to mind is to copy and paste the first page onto a subsequent page, so the notification would then be on the 3rd page. The trouble is that if I need to modify the first page, I will also have to modify the 2nd, which can be cumbersome given the complex formatting of the contract template and all the conditional fields.
But perhaps there is another solution to make Word understand to print the first page twice?
Thank you if you have any leads
Configuration: Windows 7 / Internet Explorer 8.0
In Word 2010, I currently have a document made up of 2 sections.
The first is a contract template with variable data linked to an Excel table, the second is a notification template, also linked to the same table.
I have to print the contract twice on special paper (tray 2 of the printer) and once the notification on a different type of paper (tray 3 of the printer).
In Word, file, print, layout, paper, I have checked the following settings:
1st page: tray 2
Other pages: tray 3
And it works well at the time of mail merge.
The problem then is knowing how to do the same thing but by printing the first page twice.
The idea that came to mind is to copy and paste the first page onto a subsequent page, so the notification would then be on the 3rd page. The trouble is that if I need to modify the first page, I will also have to modify the 2nd, which can be cumbersome given the complex formatting of the contract template and all the conditional fields.
But perhaps there is another solution to make Word understand to print the first page twice?
Thank you if you have any leads
Configuration: Windows 7 / Internet Explorer 8.0
4 answers
-
Hello,
You simply need a macro. This macro will print the first page, and then it will print the entire document again.
m@rina
--
If you want to be helped effectively, make sure you are in the right forum,... and specify the software you are using along with its version. We lack fortune tellers!-
Hello, and thank you for your reply m@rina
However, do you confirm with this response that there is no other way to anchor this print setting for a section? I say this because it will then be a matter of "deploying" this setup to other users, some of whom, I fear, will struggle with the additional use of a macro.
-
-
Good evening,
It's a solution that is very simple for users since, once the macro is created, it will just need to be integrated into the document on the Quick Access toolbar, and the user only has to click on it without questioning it.
On the other hand, you mentioned mail merge... Is this a result of mail merge?
m@rina
--
If you want to be helped effectively, make sure you are on the right forum,... and specify the software used as well as its version. We lack clairvoyants! -
Hi,
yes, the contract template and the notification are linked to an Excel spreadsheet that contains the variable data (first name, last name, address, employment dates, reason for hiring, etc., there are a lot of them)
It's partially conditional mailing.
To summarize, the overall idea is to fill out only the Excel spreadsheet and perform as few manipulations as possible in the Word document, that's why I'm not too enthusiastic about the idea of the macro, although it's a relevant solution. Because then it would require launching this mailing with the concerned recipients, and also launching a macro... If it were up to me, no problem, but unfortunately that's not the case, and the audience that will deal with these manipulations is far from being experienced. -
Hello,
I don't understand... Right now, they are launching the mail merge, and they are getting bogged down with this printing issue.
With a single macro and therefore a single button, we can launch the mail merge and print... Just one button without any questions... But, well...
m@rina
--
If you want to be helped effectively, make sure you are on the right forum,... and specify the software used as well as its version. We lack clairvoyants!
