Fence issue
Plouf
-
jefdep -
jefdep -
Hello,
I have the EBP accounting software. Usually, I have no problem closing it. This year, it's impossible. A window opens indicating "The AC journal contains unvalidated entries for the specified period. Please validate or delete these entries before closing." However, when I check all my journals, I can't find anything wrong. I don't see where the problem is. Does anyone have an idea? I thank everyone in advance who will take an interest in my issue. Plouf.
I have the EBP accounting software. Usually, I have no problem closing it. This year, it's impossible. A window opens indicating "The AC journal contains unvalidated entries for the specified period. Please validate or delete these entries before closing." However, when I check all my journals, I can't find anything wrong. I don't see where the problem is. Does anyone have an idea? I thank everyone in advance who will take an interest in my issue. Plouf.
Configuration: Windows XP Internet Explorer 7.0
4 réponses
Hello
Thank you for helping me
Indeed, I have this issue with unvalidated entries
BUT
I don't have the "entry validation" option in the "closure" tab
I only have
and in each tab, there is no validation option
How can I open my new financial year???
Please THANK YOU
Thank you for helping me
Indeed, I have this issue with unvalidated entries
BUT
I don't have the "entry validation" option in the "closure" tab
I only have
- guide
- closure
- prints
and in each tab, there is no validation option
How can I open my new financial year???
Please THANK YOU
Hello,
It may be that the purchase journal contains simulation entries; here is the content of the EBP help regarding this:
Validation of Entries
Validation allows you to make the content of an accounting entry irreversible, meaning everything that constitutes it.
Only the schedule, the analytical, the matching, and the bank reconciliation will still be possible on validated lines.
This operation is essential for your accounting to be considered honest, regular, and convincing by the tax administration.
This step is necessary before closing your months, and thus your fiscal year.
Warning: Once entries are validated, they can no longer be modified or deleted. This operation is irreversible. It is strongly advised to back up your data. However, you can still add new entries.
Note: This action needs to be recorded, so an event is created and archived.
How to access it?
Menu bar Closures + Validation of Entries
How to do it?
1. Select the criteria for the entries to be validated: period and range of journals. During this period, it will still be possible to add entries.
2. Launch the validation by clicking OK.
Messages that may occur during validation
· “The VE journal contains simulation entries for the specified period: please confirm or delete these entries before validation.”: The Simulation Entries command in the Daily menu will allow you to confirm these entries.
· “The VE journal is unbalanced for the month of January and a rebalancing entry on a suspense account has been generated by the software. You must delete this line and enter the appropriate counterpart.”: You need to delete the line generated by the software on account 470 and enter the correct counterpart or correct the imbalance.
· “Some VAT entries on receipts do not have a reference number. We remind you that in order to manage the VAT declaration, you must indicate a unique reference number on all invoices with VAT on receipts.”: If you manage the VAT declaration and the VAT on receipts, the reference number is essential on all your invoices with VAT on receipts. You must therefore correct your entries.
· “Some entries for the specified period do not have a reference number…”: According to article 420-2 of the PCG, every accounting record must specify the references of the supporting document that supports it. The software displays this message because some entries do not have reference numbers. If you respond No to this message, the software will automatically open the Standard Entry on the entries without reference numbers for you to complete them. However, you can continue the validation operation by responding Yes, for example if this reference has been entered in another field (Document No., Label...).
· “The AC journal shows an imbalance for the specified period.”: You must absolutely balance the journal.
Consequences of Validation
Validated entries can no longer be modified or deleted. Only matching and bank reconciliation are still possible (and possibly the entry of a memo). You can identify validated lines by a padlock in Standard Entry and Account Consultation, on the printing of Journals and the General Ledger.
Particular case: the counterpart at the bottom of the journal
You may have set up your bank journals with counterparts at the bottom of the journal. In this case, the amounts of counterparts are accumulated each month in two lines (total debit, total credit) at the bottom of the journal.
The validation of entries aims to render your accounting entries intangible. After validating the entries for the month, the counterpart lines will therefore no longer be modifiable (note that you cannot validate part of the month as the balance of the entries to be validated will not be respected).
If you then add new entries in the concerned month, the counterpart will be done automatically line by line, as the global counterpart lines will be frozen.
However, for a month where no entries have been validated, the counterpart will still be done at the bottom of the journal.
It may be that the purchase journal contains simulation entries; here is the content of the EBP help regarding this:
Validation of Entries
Validation allows you to make the content of an accounting entry irreversible, meaning everything that constitutes it.
Only the schedule, the analytical, the matching, and the bank reconciliation will still be possible on validated lines.
This operation is essential for your accounting to be considered honest, regular, and convincing by the tax administration.
This step is necessary before closing your months, and thus your fiscal year.
Warning: Once entries are validated, they can no longer be modified or deleted. This operation is irreversible. It is strongly advised to back up your data. However, you can still add new entries.
Note: This action needs to be recorded, so an event is created and archived.
How to access it?
Menu bar Closures + Validation of Entries
How to do it?
1. Select the criteria for the entries to be validated: period and range of journals. During this period, it will still be possible to add entries.
2. Launch the validation by clicking OK.
Messages that may occur during validation
· “The VE journal contains simulation entries for the specified period: please confirm or delete these entries before validation.”: The Simulation Entries command in the Daily menu will allow you to confirm these entries.
· “The VE journal is unbalanced for the month of January and a rebalancing entry on a suspense account has been generated by the software. You must delete this line and enter the appropriate counterpart.”: You need to delete the line generated by the software on account 470 and enter the correct counterpart or correct the imbalance.
· “Some VAT entries on receipts do not have a reference number. We remind you that in order to manage the VAT declaration, you must indicate a unique reference number on all invoices with VAT on receipts.”: If you manage the VAT declaration and the VAT on receipts, the reference number is essential on all your invoices with VAT on receipts. You must therefore correct your entries.
· “Some entries for the specified period do not have a reference number…”: According to article 420-2 of the PCG, every accounting record must specify the references of the supporting document that supports it. The software displays this message because some entries do not have reference numbers. If you respond No to this message, the software will automatically open the Standard Entry on the entries without reference numbers for you to complete them. However, you can continue the validation operation by responding Yes, for example if this reference has been entered in another field (Document No., Label...).
· “The AC journal shows an imbalance for the specified period.”: You must absolutely balance the journal.
Consequences of Validation
Validated entries can no longer be modified or deleted. Only matching and bank reconciliation are still possible (and possibly the entry of a memo). You can identify validated lines by a padlock in Standard Entry and Account Consultation, on the printing of Journals and the General Ledger.
Particular case: the counterpart at the bottom of the journal
You may have set up your bank journals with counterparts at the bottom of the journal. In this case, the amounts of counterparts are accumulated each month in two lines (total debit, total credit) at the bottom of the journal.
The validation of entries aims to render your accounting entries intangible. After validating the entries for the month, the counterpart lines will therefore no longer be modifiable (note that you cannot validate part of the month as the balance of the entries to be validated will not be respected).
If you then add new entries in the concerned month, the counterpart will be done automatically line by line, as the global counterpart lines will be frozen.
However, for a month where no entries have been validated, the counterpart will still be done at the bottom of the journal.
I first called the ebp customer service, which, without really listening to what my problem was, encouraged me to purchase a software update (about 150 euros including tax), and a one-year support (about 250 euros). The price of the support seemed excessive if not abusive to me, so I simply bought the update.
There, same problem, impossible to close the financial year despite the update. What frustration, 150 euros for nothing! Not wanting to pay 250 euros for support for what seemed to me to be a software bug, and feeling like I was being extorted, I decided to open a new file, entering the 2011 balance in an OD journal as of 12/31/2011, and close this financial year, even considering switching to a competitor with this method.
There, I again received the message "some entries are not validated in the OD journal". But this time, the "entry validation" option works.
Just in case, I try again on my previous file, and there, miracle, the validation works!!!!
I am happy to have made it through.
Good luck to all those who have this problem, and don't let yourself be taken advantage of!