Word changes the layout
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ionantha
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Hello,
I am currently working on my thesis and the layout I see displayed on Word is different from the one that appears if I open the file on another PC, and it is also different if I save my file as a PDF (surprise page breaks, images moving around, etc.).
What should I do?
Thank you in advance.
Configuration: Windows 7 / Word 2010
I am currently working on my thesis and the layout I see displayed on Word is different from the one that appears if I open the file on another PC, and it is also different if I save my file as a PDF (surprise page breaks, images moving around, etc.).
What should I do?
Thank you in advance.
Configuration: Windows 7 / Word 2010
9 answers
Word uses the margin information of the printer set as default in Windows.
To have the same layout, set your default printer to a PDF printer.
On another computer, it is necessary to have the same style file (normal.dot) if it has been modified by a user, and if it is not the same printer, your layout will be different.
The safest option is to create a PDF on the same computer where you completed your thesis and are satisfied with the layout.
To have the same layout, set your default printer to a PDF printer.
On another computer, it is necessary to have the same style file (normal.dot) if it has been modified by a user, and if it is not the same printer, your layout will be different.
The safest option is to create a PDF on the same computer where you completed your thesis and are satisfied with the layout.
I created a PDF from the "original" document of the thesis located on the "original" PC. When I open the PDF on that same PC, the layout is identical to that of the original file; however, the layout changes when I open the same PDF on another PC.
Moreover, the margins of the file are larger than the standard Word margins, so in theory, it should work regardless of the printer's margins, right?
Moreover, the margins of the file are larger than the standard Word margins, so in theory, it should work regardless of the printer's margins, right?
In 2 PCs, the layout of a PDF does not change. However, what can change is that the font may be different, leading to misaligned lines or incorrect centering.
This is due to the fact that your PDF file is not compliant with the standard; you are using fonts that are protected by encapsulation, and therefore the display is done with substitute fonts if the original is missing on the machine opening the file.
Indeed, if you set "wide" margins, there is a high chance that it will open more or less normally everywhere (except for the font issues).
This is due to the fact that your PDF file is not compliant with the standard; you are using fonts that are protected by encapsulation, and therefore the display is done with substitute fonts if the original is missing on the machine opening the file.
Indeed, if you set "wide" margins, there is a high chance that it will open more or less normally everywhere (except for the font issues).
I'm writing in Times New Roman... hence my confusion.
I had thought about all this before posting, I'm posting precisely because I don't understand how the layout on a PDF can change under such conditions.
For more information, the paragraphs are in size 12, with a spacing of 10pt after, line spacing of 1.5 and justified. The images and captions have a framed wrapping style with automatic line breaks on both sides. For the margins, there are 3.5cm at the top and bottom, 3cm on the left and 2.5cm on the right. There you go, I hope we can find a solution.
I had thought about all this before posting, I'm posting precisely because I don't understand how the layout on a PDF can change under such conditions.
For more information, the paragraphs are in size 12, with a spacing of 10pt after, line spacing of 1.5 and justified. The images and captions have a framed wrapping style with automatic line breaks on both sides. For the margins, there are 3.5cm at the top and bottom, 3cm on the left and 2.5cm on the right. There you go, I hope we can find a solution.
It's odd because the advantage of a PDF is precisely that it opens on any platform while keeping the same appearance... Not necessarily the same font, but it maintains roughly the same style..
I would like to see what happens... If you have the ability, please take a screenshot on each computer to show the difference and post the images on https://www.cjoint.com/
I would like to see what happens... If you have the ability, please take a screenshot on each computer to show the difference and post the images on https://www.cjoint.com/
I will take the screenshots tomorrow, but basically, page breaks appear and the images and captions change places or pages.
So here are the photos of what it looks like:
This is the original page: http://i1139.photobucket.com/albums/n560/ionanthaa/these_zps213ae016.jpg
and this is the same page reviewed and corrected by Word: http://i1139.photobucket.com/albums/n560/ionanthaa/these2_zps8065c086.jpg
It should be noted that Don Quixote comes from two pages below.
The two PDFs are one and the same file, one opened on one computer, the other on another. The version reviewed and corrected by Word has 74 pages instead of the 62 in the original file, a difference which is explained by the excessive use of page breaks by the software.
This is the original page: http://i1139.photobucket.com/albums/n560/ionanthaa/these_zps213ae016.jpg
and this is the same page reviewed and corrected by Word: http://i1139.photobucket.com/albums/n560/ionanthaa/these2_zps8065c086.jpg
It should be noted that Don Quixote comes from two pages below.
The two PDFs are one and the same file, one opened on one computer, the other on another. The version reviewed and corrected by Word has 74 pages instead of the 62 in the original file, a difference which is explained by the excessive use of page breaks by the software.
I think you have a problem with anchoring the images in relation to the text... and that you didn't import or place them all in the same way...
It is impossible for a PDF opened on two different computers to display two different things like your images... In a PDF, each page is described independently of the others, so it is impossible for an image to jump from one page to another when opening the same file on two different computers...
However, what is quite possible is that a PDF created from the same file on two different computers gives different results... and in my opinion, that is what is happening.
To prevent your images from overlapping, you need to apply text wrapping and anchor them to the text... this way, if you have a correction several pages back, the images will be pushed along with the text on a different page if necessary.
It's not perfect because sometimes the cuts are poor (image in relation to the text) and it is necessary to adjust the line spacing or word spacing to compensate and catch one or two lines that have moved to the next page... In a long document, fix a section by imposing a page break. This way, you isolate parts of your work...
It is impossible for a PDF opened on two different computers to display two different things like your images... In a PDF, each page is described independently of the others, so it is impossible for an image to jump from one page to another when opening the same file on two different computers...
However, what is quite possible is that a PDF created from the same file on two different computers gives different results... and in my opinion, that is what is happening.
To prevent your images from overlapping, you need to apply text wrapping and anchor them to the text... this way, if you have a correction several pages back, the images will be pushed along with the text on a different page if necessary.
It's not perfect because sometimes the cuts are poor (image in relation to the text) and it is necessary to adjust the line spacing or word spacing to compensate and catch one or two lines that have moved to the next page... In a long document, fix a section by imposing a page break. This way, you isolate parts of your work...
The two PDFs were indeed created from the same file and on the same PC from the beginning.
I'm not exactly sure how, but the problem has been solved. I didn't change anything, I just kept writing. For me, the bug came from Word, maybe at the moment of saving the PDF, although I can't explain how the same PDF can change depending on the PC it's opened on.
My document does indeed include page breaks.
In any case, just in case, I anchored the images, something I usually forget to do automatically.
Anyway, thank you.
I'm not exactly sure how, but the problem has been solved. I didn't change anything, I just kept writing. For me, the bug came from Word, maybe at the moment of saving the PDF, although I can't explain how the same PDF can change depending on the PC it's opened on.
My document does indeed include page breaks.
In any case, just in case, I anchored the images, something I usually forget to do automatically.
Anyway, thank you.