What is the difference between Title and Subject?

pdemong Posted messages 6 Status Member -  
pdemong Posted messages 6 Status Member -
Hello,

in the properties of a Word document (I have Office 2007 at work), there are 2 fields that seem redundant to me: Title and Subject.

Usually, the title of my document is what I intend to put on my cover page.
And I make sure it explains in a few words "what the document is about".

But then, what is the Subject field supposed to contain in that case?

It’s strange, I can’t find a clear answer about it online at the moment... Thank you in advance!

Configuration: Windows 7 Pro/ Office 2007

3 answers

  1. Raymond PENTIER Posted messages 58213 Registration date   Status Contributor Last intervention   17 482
     
    Hello pdemong.

    There is no "clear answer" for the simple reason that there are no rules!
    These are fields provided to you; you can do absolutely whatever you want with them...
    The proof is that we are perfectly entitled to not input anything at all!

    --
    Retirement is great! Especially in the Caribbean...
    Raymond (INSA, AFPA)
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    1. pdemong Posted messages 6 Status Member 1
       
      Thank you for your response.
      That said, I was asking the question in the context of 'best practices', as I obviously know that these fields are not mandatory.
      It's a bit like styles, we don’t have to use them, but when we understand their usefulness...
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    2. m@rina Posted messages 27551 Registration date   Status Moderator Last intervention   11 562
       
      Hello

      It's not like styles: they are the heart of Word, and using Word without styles is like driving a car without an engine: you have to push it!

      These fields are only for personal organization. Word users are all different and the documents produced are very varied, so everyone organizes themselves as they see fit...
      Let's not forget that the subject, like the title and other information, can be found particularly in the properties of a file through Windows. Similarly, we can display an Object column in Windows Explorer that will allow for faster searches. You can also search directly on the object.
      So it really all depends on the organization of the company.

      Imagine, for example, a company that works with foreign countries. It may require specifying the concerned country in the subject. This way, it will be easy to group all the documents related to a particular country later on... This is just one example; many others can be found.

      m@rina
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    3. pdemong Posted messages 6 Status Member 1
       
      Hello m@rina,

      Indeed, we can do whatever we want with the fields proposed in the properties of a Word document. It's true that "the sky is the limit" when it comes to inventing a use for these fields :)

      Actually, I most likely poorly formulated my question: I was looking for a "general best practice" regarding the use of these fields, as I assumed there was originally a real reason why developers made these fields available to us. Like a practical reason that journalists or literature professionals would probably find obvious, but which doesn't jump out at me.

      As I mentioned last week, there's this article (https://ask.metafilter.com/79636/Titles-and-Subs in English) that I found quite relevant. The example given at the end of this article is:
      Title: The Economic Crisis in Argentina
      Subtitle: A Contagion Situation?
      Subject: Economic Crises -- Latin America
      Keywords: Argentina, Monetary Crisis, Minsky

      So the Subject seems to have a more general purpose than the Title.
      In Office 2007, I can't find the "Subtitle" field, which I find very useful. So I think I'm going to repurpose the Subject field to store a subtitle...
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  2. pdemong Posted messages 6 Status Member 1
     
    I found this link (https://ask.metafilter.com/79636/Titles-and-Subs in English) that provides interesting insight on the use of these two properties. For your information, in English:
    Title --> Title
    Subject --> Subject

    I'll translate the example given at the end of this post:
    Title: The Economic Crisis in Argentina
    Subtitle: A Contagion Situation?
    Subject: Economic Crises -- Latin America
    Keywords: Argentina, Monetary Crisis, Minsky

    So the Subject seems to have a broader purpose than the Title.
    In Office 2007, I cannot find the "Subtitle" field, which I find very useful. So I think I will repurpose the Subject field to store a subtitle...
    1
  3. Ghörgh Posted messages 4865 Registration date   Status Contributor Last intervention   1 248
     
    Hello,
    On a page like this one: https://www.commentcamarche.net/applis-sites/reseaux-sociaux/513-supprimer-un-compte-instagram-definitivement-ou-temporairement/

    I would say the title is: Easily delete an Instagram account

    And the subject is: You created an account on the mobile social network Instagram. But you want to delete it and recover your photos. Follow the different steps

    --
    Pastafarian in power!!!
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    1. pdemong Posted messages 6 Status Member 1
       
      Thank you for your response Ghörgh. On the page you mentioned, it looks more like an article in a CMS, with a title and a 'hook'. I feel that the Subject should not be a series of sentences, but something much more concise. However, I don't see the difference with a Title (for now).
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    2. Ghörgh Posted messages 4865 Registration date   Status Contributor Last intervention   1 248
       
      Yes, the example I give may not be the best, but it seems to me that it corresponds quite well to the idea nonetheless.

      Basically, a simpler example
      Title: CCM
      Subject: Computer forum

      I see the title as the name of the document, and the subject as what it is about.

      But I might be mistaken.
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    3. pdemong Posted messages 6 Status Member 1
       
      Personally, I was thinking precisely not to make a direct link between the title and the file name.

      I wonder if the fields Title, Subject, Category... go from the most detailed to the most general.
      For example:
      Title: Easily delete an Instagram account
      Subject: Using Instagram
      Category: Instagram, Account

      So, the file name would be something like:
      "Using Instagram - Easily delete an Instagram account.docx"
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    4. Ghörgh Posted messages 4865 Registration date   Status Contributor Last intervention   1 248
       
      Yes, that's basically what I think too.
      To go back to my example:
      Title: CCM
      Subject: IT Forum
      Category: Forum, IT, web... etc

      And the file name would be: CCM - IT Forum.docx

      The example CCM may not be the best, but it's for the idea ^^

      After that, I think you can do a little what you want with it, and it should be adapted to your needs.
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